Author Guidelines

Submission Instruction

Submissions must be original and should not have been published previously. The official language of IEEE-NSENS 2025 is English.

For Authors: You must submit an extended abstract (2 pages) or a full paper (4-6 pages)  for review before the initial submission deadline (Feb. 2nd, 2025). And if your submission is notified that it can be accepted, regardless of whether you submitted an extended abstract or full paper in the initial submission, you must submit a carefully revised version of full paper (4-6 pages) based on the review comments before Apr. 3rd, 2025.

 For Listener: you can participate and attend all the presentation sessions only, neither making presentation nor having paper published.

Submission Methods

Submit by Electronic System

For any inquiry about the submission and conference, please feel free to contact us.

Submission Notice

IEEE-NSENS 2025 is utterly intolerant of plagiarism. Submitted papers are expected to contain original work executed by the authors with adequate, proper and scholarly citations to the work of others. It is the job of the authors to clearly identify both their own contribution(s) and also published results / techniques on which they depend or build. Reviewers are charged to ensure these standards are met. If the author is found to commit an act of plagiarism, the following acts of sanction will be taken:

  1. Reject the article submitted or delete the article from the final publications.
  2.  Report the authors violation to his/her supervisor(s) and affiliated institution(s)
  3. Report the authors violation to the appropriate overseeing office of academic ethics and research funding agency.
  4. Reserve the right to publish the authors name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist”.

Review

The Committees of IEEE-NSENS 2025 invest great efforts in reviewing the papers submitted to the conference and organising the sessions to enable the participants to gain maximum benefit.

By submitting a paper to IEEE-NSENS 2025, the authors agree to the review process and understand that papers undergo a peer-review process. Manuscripts will be reviewed by appropriately qualified experts in the field selected by the Conference Committee, who will give detailed comments and — if the submission gets accepted — the authors submit a revised (“camera-ready”) version that takes into account this feedback.

All papers are reviewed using a double-blind review process: authors declare their names and affiliations in the manuscript for the reviewers to see, but reviewers do not know each other’s identities, nor do the authors receive information about who has reviewed their manuscript.

Dual/Double Submissions

By submitting a manuscript to IEEE-NSENS 2025, authors acknowledge that it has not been previously published or accepted for publication in substantially similar form in any peer-reviewed venue with publicly accessible papers, including journals, conferences, workshops, or other peer-reviewed, archival forums. Furthermore, no paper substantially similar in content has been or will be submitted to another peer-reviewed conference or workshop with publicly accessible papers during the review period. The authors also attest that they did not submit a substantially similar submission to IEEE-NSENS 2025. As a rule of thumb, the IEEE-NSENS 2025 submission should contain no more than 20 percent of material from previous publications. Violation of any of these conditions will lead to rejection.

Presentation Guidelines

Instructions for ORAL Presentations

Talk Durations:

  1. Plenary Lectures are scheduled for 45 minutes (including 5 min Q&A) each
  2. Keynote Lectures are scheduled for 30 minutes (including 5 min Q&A) each
  3. Invited Sessions are scheduled for 20 minutes (including 3-5 min Q&A) each
  4. Best Paper Competition Session is scheduled for 20 minutes (including 5 min Q&A) each
  5. Regular Sessions are scheduled for 12 minutes (including 2 min Q&A) each

Tips/requirements to prepare power point slides:

  • The presenters should prepare Power Point Slides to facilitate their presentations.
  •  The slides and the presentations must be in English.
  • Use “Widescreen” format, with the 16:9 aspect ratio, to utilize the full screen (the standard 4:3 format will work but it will not fill the entire screen when in presentation mode)
  •  Please test the slides before session start to avoid potential format problems caused by different software versions.

 Requirements before the session: 

  • Each session room will have a laptop, and speakers speakers are encouraged to use the conference laptop for presentation to run the session without delay
  •  To avoid software compatibility problems (MS PowerPoint), speakers are advised to save their PowerPoint presentation on a USB memory stick AND bring a backup version of their presentation.
  • Speakers are advised to be in the session room 10 minutes BEFORE the start of their sessions to report to the session chair.
  •  Files should be uploaded to the local laptop in the session room during the breaks between the sessions. A proctor will be available in case you need technical assistance.