Author Guidelines

Submission Instruction

Authors should submit an abstract (2 pages) for review by December 20, 2024; However, if you wish to participate in the best paper contests, you MUST submit a full paper (4 to 6 pages) for review by February 20, 2025.

  • You are going to submit a single PDF that has to conform to the manuscript preparation guidelines. In particular, you should use the provided templates.
  • Word template can be downloaded here.
  • Paper size: As for IEEE conferences, the paper size for submission must be A4.
  • Paper format: Two-column format in the IEEE style is required.
  • Page limit: For the first submission, a manuscript can be of 4-6 pages for paper and 2 pages for extended abstract. For the final submission, a manuscript should be of 4-6 pages, with 2 additional pages allowed but at an extra charge.PDF file: A manuscript file needs to be converted into its PDF version for submission. Please limit the size of the PDF file to be 5 Mb.

NOTE: Full papers are NOT required to present papers in the conference. Authors with accepted two-page abstracts will present their papers with registrations; however, accepted two-page abstracts will NOT be submitted for inclusion into IEEE-Xplore as well as other A&I databases. Full papers (4 to 6 pages) must be submitted after two-page abstracts are accepted and only accepted final full papers will be published in Xplore nor indexed by other A&I databases. Visit Final Full-Paper Submission site.

Submission Abstract Methods

Submit by Electronic System

The abstract submission page is now open.  The abstract submission deadline is January 10, 2025

For any inquiry about the submission and conference, please feel free to contact us.

Requirements of the Layout of 2 Pages Abstract

Paper sizeA4
Top margin36.6 mm
Bottom margin19 mm
Side margins19 mm

Manuscript should NOT contain any 1) Page numbers; 2) Headers; 3) Footers.

Author List. The author names should be listed in the order of First Name, Middle Name or Initial (if any), and then Last (Sir) Name. DO NOT indicate any membership UNLESS the author is a member of the IEEE.

Figures. Ensure every figure in your paper is clear enough, with a standard of 300 dots per inch (dpi).

References. Refer to the template file below for the IEEE style of reference citations. Please do NOT use reference styles from publications of other societies or organizations.

NOTE: The above basic adherence to layout specifications is expected. However, you are free to use good judgment in the presentation of your information.

Extended Abstract Template

You may download the Extended Summary Template as an aid for your formatting. This is only a standard template from the IEEE. Please modify it accordingly to fit IEEE-NANOMED requirements.
Your may also download the following samples with several acceptable format variations for your reference (i.e., figures need not be entirely in 1 page).

Your may also download the following samples with several acceptable format variations for your reference (i.e., figures need not be entirely in 1 page).

Sample 1Sample 2Sample 3Sample 4
A very good example.A very good example but with some minor problems.A good example of Extended Summary where figures are not all in 1 page.A good example of Extended Summary where figures are not all in 1 page.

Submission Notice

IEEE-NSENS 2025 is utterly intolerant of plagiarism. Submitted papers are expected to contain original work executed by the authors with adequate, proper and scholarly citations to the work of others. It is the job of the authors to clearly identify both their own contribution(s) and also published results / techniques on which they depend or build. Reviewers are charged to ensure these standards are met. If the author is found to commit an act of plagiarism, the following acts of sanction will be taken:

  1. Reject the article submitted or delete the article from the final publications.
  2.  Report the authors violation to his/her supervisor(s) and affiliated institution(s)
  3. Report the authors violation to the appropriate overseeing office of academic ethics and research funding agency.
  4. Reserve the right to publish the authors name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist”.

Review

The Committees of IEEE-NSENS 2025 invest great efforts in reviewing the papers submitted to the conference and organising the sessions to enable the participants to gain maximum benefit.

By submitting a paper to IEEE-NSENS 2025, the authors agree to the review process and understand that papers undergo a peer-review process. Manuscripts will be reviewed by appropriately qualified experts in the field selected by the Conference Committee, who will give detailed comments and — if the submission gets accepted — the authors submit a revised (“camera-ready”) version that takes into account this feedback.

All papers are reviewed using a double-blind review process: authors declare their names and affiliations in the manuscript for the reviewers to see, but reviewers do not know each other’s identities, nor do the authors receive information about who has reviewed their manuscript.

Dual/Double Submissions

By submitting a manuscript to IEEE-NSENS 2025, authors acknowledge that it has not been previously published or accepted for publication in substantially similar form in any peer-reviewed venue with publicly accessible papers, including journals, conferences, workshops, or other peer-reviewed, archival forums. Furthermore, no paper substantially similar in content has been or will be submitted to another peer-reviewed conference or workshop with publicly accessible papers during the review period. The authors also attest that they did not submit a substantially similar submission to IEEE-NSENS 2025. As a rule of thumb, the IEEE-NSENS 2025 submission should contain no more than 20 percent of material from previous publications. Violation of any of these conditions will lead to rejection.